Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPUR402 Mapping and Delivery Guide
Negotiate contracts

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPUR402 - Negotiate contracts
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to negotiate terms of contracts with suppliers, and prepare and finalise contracts.It applies to individuals who negotiate contracts as part of a broad purchasing role but are not specialist legal practitioners. They are required to negotiate and formalise complex purchasing arrangements involving significant risk and/or significant expenditure and detailed legal and documentation arrangements and are typically guided by organisational contract negotiation guidelines. They work under minimal supervision of a senior purchasing manager or in consultation with senior management.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Negotiate terms of contracts with suppliers
  • Offer advice and undertake negotiations without prejudice
  • Advise suppliers of the organisation’s intent to accept their offers
  • Negotiate issues with suppliers
  • Determine desired outcomes, negotiation plans and schedules for negotiations
  • Undertake negotiations and reach agreements with suppliers in accordance with plans
  • Negotiate and document contract requirements to the satisfaction of the organisation and suppliers
       
Element: Prepare contracts
  • Draft required contracts using legal expertise if required
  • Distribute draft contracts to relevant personnel and suppliers
  • Ensure any discrepancies or disagreements are clarified and resolved to the satisfaction of all parties
  • Ensure checks of the legality and validity of draft contracts are made
  • Obtain approvals to sign contracts
       
Element: Finalise contracts
  • Ensure contracts are signed and exchanged between the organisation and suppliers
  • Ensure contracts and related documents are stored and safeguarded
  • Advise relevant personnel of contract requirements
  • Advise unsuccessful suppliers of non-acceptance of offers
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Negotiate terms of contracts with suppliers

1.1 Offer advice and undertake negotiations without prejudice

1.2 Advise suppliers of the organisation’s intent to accept their offers

1.3 Negotiate issues with suppliers

1.4 Determine desired outcomes, negotiation plans and schedules for negotiations

1.5 Undertake negotiations and reach agreements with suppliers in accordance with plans

1.6 Negotiate and document contract requirements to the satisfaction of the organisation and suppliers

2. Prepare contracts

2.1 Draft required contracts using legal expertise if required

2.2 Distribute draft contracts to relevant personnel and suppliers

2.3 Ensure any discrepancies or disagreements are clarified and resolved to the satisfaction of all parties

2.4 Ensure checks of the legality and validity of draft contracts are made

2.5 Obtain approvals to sign contracts

3. Finalise contracts

3.1 Ensure contracts are signed and exchanged between the organisation and suppliers

3.2 Ensure contracts and related documents are stored and safeguarded

3.3 Advise relevant personnel of contract requirements

3.4 Advise unsuccessful suppliers of non-acceptance of offers

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Negotiate terms of contracts with suppliers

1.1 Offer advice and undertake negotiations without prejudice

1.2 Advise suppliers of the organisation’s intent to accept their offers

1.3 Negotiate issues with suppliers

1.4 Determine desired outcomes, negotiation plans and schedules for negotiations

1.5 Undertake negotiations and reach agreements with suppliers in accordance with plans

1.6 Negotiate and document contract requirements to the satisfaction of the organisation and suppliers

2. Prepare contracts

2.1 Draft required contracts using legal expertise if required

2.2 Distribute draft contracts to relevant personnel and suppliers

2.3 Ensure any discrepancies or disagreements are clarified and resolved to the satisfaction of all parties

2.4 Ensure checks of the legality and validity of draft contracts are made

2.5 Obtain approvals to sign contracts

3. Finalise contracts

3.1 Ensure contracts are signed and exchanged between the organisation and suppliers

3.2 Ensure contracts and related documents are stored and safeguarded

3.3 Advise relevant personnel of contract requirements

3.4 Advise unsuccessful suppliers of non-acceptance of offers

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Offer advice and undertake negotiations without prejudice 
Advise suppliers of the organisation’s intent to accept their offers 
Negotiate issues with suppliers 
Determine desired outcomes, negotiation plans and schedules for negotiations 
Undertake negotiations and reach agreements with suppliers in accordance with plans 
Negotiate and document contract requirements to the satisfaction of the organisation and suppliers 
Draft required contracts using legal expertise if required 
Distribute draft contracts to relevant personnel and suppliers 
Ensure any discrepancies or disagreements are clarified and resolved to the satisfaction of all parties 
Ensure checks of the legality and validity of draft contracts are made 
Obtain approvals to sign contracts 
Ensure contracts are signed and exchanged between the organisation and suppliers 
Ensure contracts and related documents are stored and safeguarded 
Advise relevant personnel of contract requirements 
Advise unsuccessful suppliers of non-acceptance of offers 

Forms

Assessment Cover Sheet

BSBPUR402 - Negotiate contracts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPUR402 - Negotiate contracts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: